In short: You can create an e-invoice in ZUGFeRD or XRechnung format online without your own invoicing software: in the invoice form of the Aloaha eForms Server you fill in the invoice data, sender, recipient and line items in your browser. When you submit it, a PDF/A-3 with embedded XML according to EN 16931 (XRechnung 3.0) is created and sent by e-mail to you and your customer.
Not every company needs a programming library. If you only write a few invoices or cannot install software, you can create e-invoices directly in the browser with the invoice form of the Aloaha eForms Server: fill in the form, submit it – and the server creates a hybrid ZUGFeRD invoice, i.e. a PDF/A-3 with embedded XML according to EN 16931 in XRechnung 3.0 format.
Try the test form
| Variant | Link | Note |
|---|---|---|
| In the browser (HTML) | Open the ZUGFeRD test form | Works on PC, tablet and smartphone – no installation. |
| As a PDF form | Download the PDF form | Fill it in with a PDF reader that supports forms and submit it with the button in the form. |
Please enter test data only. The form is processed on the Aloaha eForms Server, not on your computer. You receive the test invoice as a ZUGFeRD / XRechnung e-invoice by e-mail at the address entered in the form.
How it works
- Fill in the form: invoice data, seller and buyer, line items. For public-sector buyers there is a buyer reference / Leitweg-ID field; due date, IBAN and VAT categories (including 0 % for exemption, reverse charge or export) are provided for.
- Submit: the eForms Server creates a PDF/A-3 with embedded ZUGFeRD XML (EN 16931, XRechnung 3.0).
- Delivery: the finished e-invoice is sent by e-mail to you and to your customer – readable for people and machine-processable for the recipient's accounting.
According to the manufacturer, the output of the test form passes the checks for PDF/A-3b, EN 16931 and XRechnung (Mustang validator). Additionally check your own invoice with the official KoSIT validator: How do I check my XRechnung before sending it?
Your own invoice form
With the form designer of the eForms Server you create an invoice form with your company data and letterhead that you then only need to fill in for each invoice. More on form-provider.com: e-invoicing with the eForms Server and in the sample forms. We are happy to design your form to your requirements – write to us at info@aloaha.com.
Form, GUI or SDK?
| Solution | Suitable for | Operation |
|---|---|---|
| eForms Server (form) | few invoices, no installation possible | in the browser, processing on the eForms Server |
| Aloaha ZUGFeRD GUI | clerks at their workstation: create, check and edit invoices | Windows, local |
| ZUGFeRD Pro SDK | integration into your own software (.NET, COM, command line) | on-premise, no cloud |
Video
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Frequently asked questions
Can I create a ZUGFeRD invoice without invoicing software?
Yes. With the invoice form of the Aloaha eForms Server you fill in the invoice in your browser; when you submit it, a PDF/A-3 with embedded ZUGFeRD XML according to EN 16931 (XRechnung 3.0) is created.
How do I create an XRechnung online for a German public-sector buyer?
Enter the buyer's Leitweg-ID as the buyer reference in the form. The form creates an e-invoice according to EN 16931 in XRechnung 3.0 format; check it with the KoSIT validator before sending.
Which format does the online form create?
A PDF/A-3 with embedded ZUGFeRD XML (UN/CEFACT CII) according to EN 16931 in XRechnung 3.0 format – readable for people, machine-processable for the recipient's accounting. ZUGFeRD and Factur-X are technically identical.
Is the invoice from the form a valid XRechnung?
The generated XML follows EN 16931 in XRechnung 3.0 format. Additionally check your invoice with the KoSIT validator before sending it.
Is my data processed locally?
No. The form is processed on the Aloaha eForms Server. If you want to create invoices entirely within your own infrastructure, use the Aloaha ZUGFeRD GUI or the ZUGFeRD Pro SDK.